Privacy & Data Protection Policy
Tamworth Photographic Club is established with the objectives set out in its constitution and
is a data controller within the United Kingdom.
Tamworth Photographic Club is committed to protecting your personal data and respecting your privacy. This policy explains how we collect, use, and safeguard any personal information you provide to us, in line with UK data protection legislation.
We may collect and store the following information:
Your name
Email address
Any information you provide when contacting us
Membership details (if you join the club)
We only collect information that is necessary for running the club and communicating with members and visitors.
The personal information referred to in this Policy may include name, contact details, service
records, records of entries to events, and such other information as may be necessary for the
effective management of the legitimate interests of Tamworth Photographic Club.
Tamworth Photographic Club collects and holds personal data regarding:
1. Committee and its members.
2. Others necessary for the conduct of the business of the club, ie. Judges and lecturers.
3. Photographers as the creators of images used in the activities of the club. This information
may be used in the publication of results, awards, or other publicity relating to the club.
We use your information to:
Respond to enquiries
Manage club membership
Communicate updates about meetings, events, and competitions
Improve our website and services
We do not sell, rent, or share your personal data with third parties for marketing purposes.
We process personal data under the following lawful bases:
Consent – when you contact us or provide your details
Legitimate interests – to run the club and communicate with members
We take appropriate measures to protect your personal data from unauthorised access, loss, or misuse. Your data is stored securely and only accessed by authorised members of the club where necessary.
Enquiries: kept for a reasonable period to respond and follow up
Members: retained for the duration of membership
We may retain limited historical records (such as meeting archives, handbooks, and competition results) where this is necessary for the ongoing activities and history of the club.
